CITY OF WAUWATOSA
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS
116th Street Park Bicycle Pump Track Design and Construction Project
OFFICIAL NOTICE
PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 4:00 P.M. on Friday, October 25, 2024. Proposals received in response to this request will be forwarded to the City’s Public Works Director for evaluation and consideration. NOTE: This is not a pubic bid opening.
The City of Wauwatosa is requesting proposals from qualified Contractors for the design, fabrication, procurement, delivery, and installation/construction of a bicycle pump track at the City’s new 116th Street Park (Official park name TBD). As part of the planning process for the new park the community expressed its desire for a bicycle amenity such as a pump track. Through multiple grants the new park is currently being constructed with the pump track being one of the last remaining items to be designed and installed. An area of the park has been graded and set aside for the pump track (see appendix of RFP).
Contractor’s proposed timing of the proposed completion of this project will be considered by the selection committee, however, in general, the preferred date for the pump track to be constructed and open for us is no later than May 23, 2025. Alternative timelines will be considered if this timeline is not possible and/or cost savings are possible with a delayed delivery, all in accordance with the City of Wauwatosa Request for Proposal dated Monday, September 23, 2024 and this Official Notice.
Proposal documents will be available via email only from the City of Wauwatosa. Please contact the City of Wauwatosa Purchasing Department at lschleimer@wauwatosa.net or by phone at (414) 479-8958 to obtain the RFP.
Proposal Submittal - Proposals are due no later than 4:00 PM local time on Friday, October 25, 2024. Proposals submitted are to be a single PDF delivered via email to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net with a copy to dsimpson@wauwatosa.net , Please include “116th Street Park Bicycle Pump Track Design and Construction Project RFP Response” in the subject line when submitting your response.
Note: The City’s email system WILL NOT ACCEPT FILES LARGER THAN 10MB . If your proposal response exceeds that limit, please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.
Performance Bond The contractor shall execute a performance bond on the form provided in the RFP document in an amount at least equal to 100% of the full contract price, such bond to be executed by a surety company acceptable to the City. The performance bond shall serve as security for the faithful performance of this contract. In the event the surety takes over the work and project under the contract, the surety shall be bound by all the provisions of the contract. Please indicate that you have the ability to provide a performance bond should you be selected for this project.
Site Visit A non-mandatory pre proposal site visit will be held on the date and time listed on the cover of the RFP. Any interested attendees should meet inside the Department of Public Works building, located a 11000 W Walnut Road, Wauwatosa, WI at which time attendees will be given an opportunity to view the site and ask questions.
Questions concerning this proposal request will be received through Thursday, October 10, 2024 by 4:00 PM. All questions should be directed to Laurie Schleimer, Purchasing Coordinator, via email, lschleimer@wauwatosa.net , and dsimpson@wauwatosa.net . When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 4:00 PM, Thursday, October 17, 2024. Please include “Questions/Clarifications for 116th Street Park Bicycle Pump Track Design and Construction project” in the subject line.
Consultants are not permitted to contact City Council members or other City staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.
No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals.
Notification of Award: The City of Wauwatosa plans to select a consultant on or about November 11, 2024.
Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.
The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.
PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement at any time during or after delivery.
Dated: September 23, 2024
Wauwatosa, Wisconsin
